Career Advice

Should you send a thank you email after an interview?

May 21, 2024

Career Advice
Recruitment & Hiring
Job Opportunities & Remote Work
Should you send a thank you email after an interview?
Learn the importance of sending a thank you email after a job interview and how it can impact your chances of landing the job.

In today's competitive job market, it's crucial to leave a lasting impression on potential employers. One aspect of post-interview etiquette that often sparks debate is whether or not to send a thank you email. Some argue that it showcases gratitude and leaves a positive impression, while others question its necessity. In this article, we will explore the importance of post-interview etiquette, weigh the pros and cons of sending a thank you email, discuss how to craft the perfect thank you email, determine the best time to send it, explore how thank you emails can impact your job prospects, and suggest alternatives to thank you emails.

The Importance of Post-Interview Etiquette

Post-interview etiquette is a critical element of the job search process. It conveys your professionalism, attention to detail, and appreciation for the opportunity. Sending a thank you email after an interview demonstrates your gratitude for the interviewer's time and reaffirms your interest in the position. It also allows you to reiterate key points discussed during the interview and highlight any additional qualifications that may have come to mind after the conversation.

Moreover, post-interview etiquette sets you apart from other candidates, showing that you are proactive and courteous. In a competitive job market, these qualities can make a significant impact on whether or not you secure the job offer.

Another important aspect of post-interview etiquette is following up with the interviewer in a timely manner. Sending a brief, polite email or making a phone call to inquire about the status of your application shows your continued interest in the position and keeps you fresh in the interviewer's mind. This proactive approach demonstrates your enthusiasm and commitment to the opportunity, potentially influencing the final hiring decision.

Furthermore, post-interview etiquette extends beyond just communication. It also involves reflecting on your performance during the interview and identifying areas for improvement. Analyzing your answers, body language, and overall presentation can help you learn and grow for future interviews. By taking the time to assess your performance and seek feedback if possible, you show a dedication to self-improvement and a willingness to evolve professionally.

Pros and Cons of Sending a Thank You Email

While sending a thank you email after an interview can be beneficial, it's essential to weigh the pros and cons before deciding on this course of action.

When you send a thank you email after an interview, you have the opportunity to express your gratitude for the interviewer's time and consideration. This gesture can leave a positive and lasting impression on the interviewer, showcasing your professionalism and courtesy. Additionally, a well-crafted thank you email can help to reinforce your interest in the position and set you apart from other candidates.


  • Leaves a positive and lasting impression on the interviewer
  • Increases your chances of being remembered among a sea of applicants
  • Reinforces your interest in the position
  • Provides an opportunity to address any questions or concerns that arose during the interview

Moreover, a thank you email provides you with a chance to address any questions or concerns that may have arisen during the interview. This can help clarify any points and demonstrate your attentiveness and communication skills.


  • It may come across as too pushy or desperate if not executed appropriately
  • If poorly written, it could do more harm than good
  • Could potentially annoy the interviewer if they prefer less formal post-interview communication

By carefully considering these pros and cons, you can make an informed decision about whether or not sending a thank you email is the right move for you.

Crafting the Perfect Thank You Email

When crafting a thank you email, it's essential to strike the right balance between professionalism and sincerity. Here are some key tips to keep in mind:

  1. Use a professional and concise subject line: Keep it simple and informative, such as "Thank You - [Job Title] Interview."
  2. Express gratitude: Begin your email by expressing your appreciation for the opportunity to interview for the position and thank the interviewer for their time.
  3. Personalize your email: Reflect on specific aspects of the interview that stood out to you and highlight why you believe you would be a valuable addition to the team.
  4. Reiterate key points: Recap any qualifications, experiences, or achievements that align with what was discussed during the interview.
  5. Proofread and edit: Ensure your email is free from grammatical errors and typos. It's also a good idea to read it aloud to ensure clarity and coherence.

Following these guidelines will help you craft an impactful thank you email that leaves a positive impression on the interviewer.

Moreover, it's crucial to remember that the thank you email is not just a formality but an opportunity to further showcase your professionalism and interest in the position. By demonstrating your attention to detail and appreciation for the interviewer's time, you are reinforcing your commitment to the potential role.

Additionally, consider including a brief mention of something personal that was discussed during the interview, such as a shared interest or a common goal. This personal touch can help you stand out and create a more memorable connection with the interviewer.

When is the Best Time to Send a Thank You Email?

Timing is crucial when sending a thank you email after an interview. Ideally, you should aim to send it within 24 hours of the interview. This timeframe allows you to express your appreciation while the interview and your performance are still fresh in the interviewer's mind.

However, be mindful not to rush your email. Take the time to ensure it is well-crafted and error-free. It's better to send a polished thank you email slightly later than to rush and make mistakes.

Moreover, consider the day of the week and time of day when sending your thank you email. Research suggests that sending emails on Tuesdays or Wednesdays between 9 am and 10 am tends to have higher open and response rates. This timing allows your email to appear at the top of the recipient's inbox when they are likely to be most attentive.

Additionally, personalize your thank you email by referencing specific points from the interview. This demonstrates your attentiveness and reinforces your interest in the position. Highlighting key discussion topics or reiterating how your skills align with the job requirements can leave a lasting impression on the interviewer.

How Thank You Emails Can Impact Your Job Prospects

Thank you emails have the potential to significantly impact your job prospects. They allow you to reinforce your qualifications, express your interest in the position, and demonstrate professionalism. Sending a well-written thank you email shows that you are proactive, detail-oriented, and genuinely invested in the opportunity.

Moreover, a thank you email provides an additional touchpoint to stay on the radar of the interviewer. It can serve as a reminder of your candidacy and may prompt them to revisit your application materials or discuss your interview with other decision-makers.

When crafting a thank you email, it's essential to personalize it to each interviewer. Mention specific points from your conversation that resonated with you or reiterate how your skills align with the company's needs. This level of detail shows that you were attentive during the interview and are enthusiastic about the role.

Additionally, timing is crucial when sending a thank you email. Aim to send it within 24 hours of your interview to keep the conversation fresh in the interviewer's mind. This prompt follow-up demonstrates your eagerness and professionalism, reinforcing the positive impression you made during the interview.

Alternatives to Thank You Emails

While thank you emails are a popular choice, they are not the only option for expressing gratitude after an interview. Here are some alternatives you can consider:

  • Thank you letter: Instead of sending an email, you could opt for a handwritten thank you letter. This adds a personal touch and demonstrates extra effort.
  • Thank you card: Similar to a handwritten letter, a thank you card allows you to express your gratitude in a more traditional and tangible format.
  • Thank you phone call: If you feel comfortable, you can reach out to the interviewer via phone to thank them for the opportunity and reiterate your interest in the position.

Choosing an alternative method depends on your personal style and the culture of the organization you're interviewing with. Consider what aligns best with your personality and the overall tone of the hiring process.

When deciding on the best way to express your gratitude post-interview, it's essential to consider the timing as well. Sending a thank you email immediately after the interview can demonstrate promptness and eagerness. On the other hand, a handwritten letter or card may take longer to deliver but can leave a lasting impression due to its personal nature.

Another creative way to show appreciation is by sending a small token of gratitude along with your thank you message. This could be a branded item from your current company, a thoughtful book related to a topic discussed during the interview, or a personalized gift that showcases your attention to detail.

Photo by cottonbro studio

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